Posts Tagged ‘PDF’

Working with Bookmarks in Adobe PDFs

November 11, 2009

 Recently, the same friend raised one interesting query. It looked very simple. Here we go:

I have included chapter names, heading level 1, level 2 and so on as book marks in a FrameMaker book and generated a PDF. When I open that PDF for the first time, I would like to see only chapter names as bookmarks not all the heading levels expanded. Should I do something with FrameMaker settings..? This was her query.  

                                    Expected:

Only Chapters

Only Chapters as Bookmark

                                    Actual:

Chapters Expanded

chapters Expanded

As per my knowledge, FrameMaker has nothing to do with this query, it’s the Acrobat Professional that you need to do with some settings change while opening the PDF.  (As I don’t have a copy of Adobe professional, I was not able to mention the exact menu to change the settings.)

Later she got the exact answer from www.allexperts.com posted by Mr. Wayne. Here is the exact saying:

“If you “Open” the document in Adobe Professional – and you are using Adobe 6.0 or higher. You might look under the preferences screen and see if there might be a setting that says something like – “remember last” and check or uncheck the box depending on how the text is worded.

You might also just try opening the document in Adobe Professional – and then “collapse” all the bookmarks then save the document and reopen it and see if the bookmarks stay collapsed.

Try the following: Open Distiller and then select Settings > Security and then make sure the following box is UNCHECKED – “NO CHANGING THE DOCUMENT.”

So the exact solution is:

  1. Open the PDF in Adobe Professional and select Preferences
  2. Select “’remember setting of last view” option.
  3. Collapse all the bookmarks as you need.
  4. Save the PDF and close the Adobe Professional application.
  5. Open the same PDF again in the Adobe Professional.

You will find the bookmarks in same state as you needed.

It sounds so simple. Is it not..?  🙂

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